How to Prepare Your Crew for Ultramarathon Success

Posted on by magnolias + fluff

Running an ultramarathon is an incredible feat, but it’s not a solo mission. Behind every successful ultra finish is a well-prepared, well-coordinated crew that knows how to meet your needs, navigate the course, and keep you moving forward when the miles get long. Here’s how to set your crew up for success so you can focus on crushing those miles.

1. Provide Them with a Race Plan

Before race day, share your race plan with your crew. This should include:

  • Expected arrival times at each aid station based on your planned pace.
  • Drop bag locations and what you expect to need from each one.
  • Course maps and elevation profiles, so they know where the brutal climbs and smooth downhills are.
  • Pacing strategy – if you plan to run strong in the first half or conserve energy for a late push.

A well-informed crew can anticipate your needs and keep you moving efficiently.

2. Fueling Strategy and Needs

Your crew is your mobile aid station. Make sure they are prepared with:

  • Electrolytes, water, and fuel that you’ve tested in training.
  • Extra gear, including socks, shoes, and layers for changing weather.
  • Special needs like salt tabs, blister care kits, and anti-chafing products.

Pro tip: Have your fuel labeled and easily accessible. A frantic search for a missing gel can waste valuable minutes.

3. Set Clear Expectations

Your crew should know exactly what you need from them:

  • Motivation or tough love? Be honest about what works for you.
  • Quick transitions. The less time you spend at aid stations, the better.
  • Problem solving. Blisters, cramps, gear failures – make sure your crew knows how to handle these hiccups.

4. Make it Fun for Them Too

Your crew is giving up their time and comfort to support you, so make it enjoyable:

  • Pack snacks, chairs, and blankets for their comfort.
  • Encourage them to bring games, music, or books for the downtime.
  • Create a cheering strategy to keep the energy high at each stop.

A happy crew is an effective crew.

5. Practice Crew Scenarios During Training

Do some of your long runs with your crew practicing aid station stops. Time transitions, test out gear swaps, and simulate the chaos of a busy checkpoint. The more you practice, the smoother race day will be.

6. Express Gratitude

After the race, take the time to thank your crew. A small gesture like a thank-you card or post-race meal goes a long way in showing appreciation for their hard work.

Your crew is your lifeline out there. With the right preparation and clear communication, they’ll keep you fueled, focused, and pushing toward that finish line. When the miles get tough, you’ll be glad you have them by your side.

Race Recap: Philly Trail Marathon – Wissahickon Valley Park

Posted on by magnolias + fluff

On April 12, 2025, I ran the Philly Trail Marathon at Wissahickon Valley Park in Philadelphia—and it might be one of my new favorite races. Nestled just outside the buzz of the city, this gem of a trail marathon delivered everything I love about running in the woods: flowy singletrack, gnarly rocks, steep climbs, creek crossings, and a vibe that felt like one big muddy celebration of trail community.

The Course

Wissahickon Valley Park is such a surprising oasis—lush, rugged, and wonderfully wild. The race started with rolling hills that warmed you up quickly, followed by winding trails through towering trees and rocky outcrops that demanded your attention (and the occasional power hike). It was the kind of course that keeps you honest: technical in spots, but totally runnable if your legs and mind were willing to stay engaged.

Spring showed up right on time. The trails were lined with fresh greenery, blooming wildflowers, and the sound of rushing water after a week of rain. There were a few slick patches and muddy spots, but that just made it more fun—exactly what a trail marathon should be.

The Fuel (aka: My Love Letter to PB&J)

Fueling for this race was simple but effective: peanut butter and jelly sandwiches. I packed a few cut-up squares in a ziplock and kept them handy in my vest. Every hour or so, I’d pop one like a trail-running Lunchable. Something about the combo of carbs, fat, and nostalgia made it the perfect trail snack. Plus, the aid stations were fully stocked and full of energy—volunteers handing out everything from orange slices to pickle juice with big smiles and even bigger cheers.

The Vibe

What really stood out was the community energy. From the friendly pre-race chatter to the trail-side encouragement between runners, it felt more like a group adventure than a competition. The volunteers were the heart of the event—cheering, laughing, and keeping things moving with amazing positivity (and snacks, of course).

Crossing the finish line was the perfect mix of exhaustion and joy. Post-race treats, muddy legs, high-fives, and that deep satisfaction of knowing you just did something hard—and loved it.

A Shoutout to Uberendurancesports

I can’t wrap up this recap without giving a huge shoutout to Uberendurancesports, the masterminds behind this incredible event. Their commitment to organizing affordable, fun races with a unique German twist is truly commendable. From the well-marked trails to the enthusiastic volunteers and the delightful post-race atmosphere, their events are a testament to their passion for the running community. If you’re looking for a race that combines challenge, camaraderie, and a touch of European flair, look no further than Uberendurancesports.

Final Thoughts

If you’re looking for a trail race that’s scenic, challenging, and full of heart, put the Philly Trail Marathon on your list. Wissahickon Valley Park delivered in every way. I’ll absolutely be back next year—with fresh legs, more PB&Js, and maybe a few friends in tow.